Damaged Equipment Policy

Rules and Policies / Damaged Equipment Policy

The Club requires that its members adhere to the following policy when any of the Club’s equipment becomes damaged, i.e., it no longer functions as originally intended.

 

When any Club member (Masters or Youth) observes damaged equipment, they should take the following actions:

  • Attach a Do Not Row tag to the equipment.
  • Masters members should notify the Boathouse Steward, currently, Mark Frampton (FramptonMark@comcast.net) as soon as practical, stating what equipment was observed to be damaged and, if known, how it happened. 
  • Youth members should notify their Coach, who, in turn, should notify the Boathouse Steward with the information set out above.

 

Upon receiving notice of any damaged equipment, the Boathouse Steward shall:

  • Determine the most efficient way to get the damaged equipment repaired.
  • Estimate the cost of the proposed repair.
    • If the estimated cost is greater than $250, notify the Board members, via email, with a recommendation regarding whether an insurance claim might be filed.
    • If the estimated cost is less than $250 (and within the approved maintenance budget), proceed with the repair process. These items shall be reported to the Board at its next scheduled meeting.

 

Damage to the Club’s equipment due to normal usage, e.g., worn oar locks and oar handles, oars broken while pulling during a normal stroke, etc., will be repaired at the Club’s expense.  All other damage to the Club’s equipment due to accident, abuse or negligence will be repaired at the cost of the responsible Club member(s) up to a limit of $250 per incident, the deductible amount for the Club’s property insurance coverage. 

 

Any dispute as to whether the damage was due to normal usage versus accident, abuse or negligence will be determined by the Club’s Board of Directors (excluding any Board member who may be involved in such dispute).  The Club’s Treasurer, in the case of Master rowers, and the Club’s Youth Director, in the case of Youth members, will be responsible for billing and collecting all damaged equipment fees owed by members.